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PenTrac is designed for facilities looking to improve efficiency and standardization in mammography, patient tracking and MQSA reporting. The program enhances patient care workflow by automating the management of patient recalls and reminders, letter generation, statistics and MQSA reports, ultimately saving your clinic time and money while improving patient care and experience.
PenTrac produces improved economics with time and costs savings, along with a low initial investment for all MQSA reporting needs. The PenTrac platform includes automated patient tracking, calculating statistics, automated letter generation in multiple language formats, and automated administrative reports for program evaluation and data mining. PenTrac can be installed onsite or as a web-based solution hosted by PenRad where all data is securely transmitted for compliance with HIPAA and MQSA.
With the EQUIP regulation, MQSA requires the evaluation of mammography image quality and a record of when an action is required , as well as subsequent tracking for the resolution action. PenRad’s EQUIP module facilitates evaluation during exam interpretation or in-batch evaluation of historical images.
For each technologist and location combination, a monthly EQUIP review goal is specified on the Technologist screen. As an exam is reviewed by a specified reviewer, a count is applied towards this goal. Monthly evaluation periods are also adjustable to accommodate staff schedules.
Offering the industry’s most comprehensive package for clinically relevant statistics, PenTrac’s pathology system fulfills the needs for the general audit. It also offers many extended benefits for research to track direct correlation between imaging attributes and pathology, and correlation with patient risk factors such as gender and age.
The pathology system automates correlation of pathology for each abnormality for initial and secondary pathology (re-biopsy and surgical). As a biopsy is initiated for each abnormality (bound to imaging exam and location), a pathology exam record is created pending pathological results.
PenRad offers as an option a pathology results interface (HL7) that attaches the pathologist report to the pathology exam and biopsy exam for reference to automate biopsy report generation and pathology tracking.
The FDA has administrated the Global Unique Device Identification Database (GUDID) so that implanted devices are tracked by device, lot code, patient, body location, along with an implant date and explant date. Biopsy marking clips, self-absorbing markers, chips and seeds are all included in this database.
During the biopsy or localization procedure, the GUDID information is collected for each device implanted through our Patient Device tracking module. The GUDID information that is entered is also included in the narrative report, fulfilling another regulation component.
PenTrac includes LDAP integration to minimize passcode maintenance. Within the profile of each user, various rights and preferences can be assigned:
For Technologist
General or master rights
For Data Entry
User, general or master rights and transcription options
PenTrac retains application position and size, plus the unique locations for; report preview, medical and risk data, administrative reports, by user, facilitating various workstation monitor combinations. Also, location filters can be applied to filter worklists by individual workstations as well.
PenRad prepares the export report for the ACR NMD (National Mammogram Database) Registry to help minimize staff resources used for audit preparation. In preparation for the export, PenRad has a built-in “Prep” report, identifying possible inconsistencies requiring resolution before file export (missing provider IDs, incomplete pathology findings, exams with incomplete status or requiring resolution, etc.).
The PeerReview system supports the next generation of QA-mandated regulations to assure maximum revenue. Simple to use during interpretation, the user may PeerReview a narrative report of images used for comparison, as well as record the level of concurrence.
Various administrative reports are available to reflect level of concurrence; by radiologist, by exam type, notes and quantity. An exam can also be PeerReviewed by multiple radiologists.
PenRad’s products are supported by PenCare, a proactive and dedicated support platform committed to customer service. PenCare can provide: software platform enhancements, regulatory updates, industry information, software training, patient needs support, structured report generation, letter template support and more.
PenFetch automatically transfers images in advance directly to workstations or PACs to eliminate staff wait-time for images to appear. These processes can happen after-hours, before patient arrival, and/or processes walk-ins immediately. PenFetch can help optimize network utilization, eliminate manual image transfers, distribute interpreting workloads, distribute images by study type, pre-fetch priors by exam type, check destinations to ensure images do not exist prior to moves, move studies between PACS and more.
PenConnect automatically provides patients with their results via secure PDF attachment. Easily integrated with PenRad product offerings, this solution aims to reduce the time and cost associated with mailing and handling expenses, as well as ensure patients receive results quickly and consistently. This solution can even be customized to allow physicians to review communications prior to patient notification, and provide an audit trail for users to track messages, email, and phone results.
Leverage a simple workflow to collect patient information and validate personal and historical data to drive efficiencies and reduce patient wait time on-site. By using PenForms, patients can safely and securely update all personal health information including insurance, health history, familial risk and more on any internet enabled device.
Integrate PenXpress with any PenRad solution to allow patients to access and update forms before their arrival. Patients can complete registrations, HIPAA consent, COVID questionnaires, insurance and address updates, consent forms, medical and risk history updates, email sign-ups, instructions for arrival, breast center journeys and procedure videos from the device of their choice.
PenRad web-hosted applications can be managed on the Azure platform with HITRUST Certification. The move to Azure eliminates the need to purchase and maintain operating system software and hardware locally. PenRad, an Intelerad company, is committed to facilitating client’s move to the Cloud, to help streamline operations, reduce costs, increase patient satisfaction, and increase revenue.
PenRad’s AutoReader saves time, resources, and cost by utilizing adaptive learning and pattern recognition technology to eliminate the need for manual data input for tracking and statistical analysis AutoReader automatically extracts exam information such as exam type, letter type, recall interval and BI-RADS. Information is stored for MQSA audit, tracking, statistics and unresolved case report generation.